Preparing Your Files for Print

Posted: July 15, 2020 by Donna Blase

The Homer Group prefers to receive digital materials in the following formats. Contact us if you have questions about the materials you are providing and for a list of additional charges for art/prepress services.

Preferred Applications for Both Mac/Windows

  • Adobe InDesign CC 2020 or earlier (page layout)
  • Adobe Photoshop CC 2020 or earlier (photos)
  • Adobe Illustrator CC 2020 or earlier (vector graphics/logos)
  • Quark 2019

(Note: Microsoft documents may be sent to supply text and data only and are not suitable for graphics, layout, or color separations.)


  • Fonts should be supplied in one of the following formats: OTF, TT, PS (screen fonts and printer fonts). If you cannot include your fonts, you may convert your fonts to outline. If doing so we will not be able to edit text.
  • All logo art, line art, and other illustrations should be set up as VECTOR art work, in Coated PMS color if attempting to match PMS (even if file will ultimately print in CMYK), and should be submitted as Adobe Illustrator CC 2019 or earlier.
  • All photographic artwork should be submitted in high resolution. Color and B&W scans should be supplied at 300 dpi or greater and line art should be supplied at 1200 dpi. All should be supplied in one of the following formats: TIFF, EPS or JPEG. Scans should be at least 100% of the actual print size. It is preferable that scans be submitted in CMYK format.
  • All pages should include 1/8″ bleed on nonbinding sides for saddle stitch or perfect binding. If pages are for coil or wire-o binding, they should include bleed on ALL sides. All art and images should be included when considering bleed. If files are being supplied for large-format printing, additional bleed may be required.
  • Pages can be provided in Adobe InDesign or Quark. Pages should not be built using Photoshop or Illustrator. Doing so may incur additional charges for the extra time involved to ensure accuracy. Our preference for providing pages for print is high-resolution print-ready PDF.
  • When submitting files for print they should be “packaged’’ via InDesign. Be sure to include PDF in both high-and low-resolution formats. See below for instructions on packaging files.
  • Never apply trapping to any files being provided to us. Our prepress department will manage trapping prior to files being output.


The Homer Group can supply a PDF preset to assist with this process.
  • Any elements that you do not wish to print, such as a score, fold, die line, UV, or emboss, should be set as a spot color according to their function.
  • All fonts should be embedded, not subsetted.
  • Do not downsample images.
  • Check the “leave color unchanged” box.
  • Set bleed to .125″ (1/8″).
  • Check the “compress text and line art” box.
  • PDF files are not intended for editing. If corrections/alterations are required, a new PDF must be supplied.


Packaging Files in InDesign CC 2019

The Homer Group recommends that you use InDesign’s package feature when gathering files for print. When files are provided without all of the necessary elements for print, processing cannot continue and delays cannot be avoided.

  • From the File menu, select Package…
  • Next, you will see a summary of what it will be collecting and any potential problems that it detects in your file.
  • After clicking on Package…, you will be asked to save your file before continuing.
  • Next you will have the opportunity to include any printing instructions that you may have for us. It is best to provide these instructions to your Account Manager, because these instructions will be seen by only our prepress department.
  • You will then be given the choice of what to collect. Please be sure that all options are checked (except View Report). Please use our preset to include a print-ready PDF with your packaged InDesign file


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